The Romanian Student Society of Surgery is a non-governmental organisation, sustained by a group of medical students who share the same passion for surgery and are driven by a common goal: to make sure that their community has all the tools it requires to provide the society with elite practitioners in the years to follow. Since its founding in 2004, our Society kept evolving and reaching more and more students, growing a strong, elaborate and versatile team, across the entire country.
SURGICON represents our biggest project so far, and with an successful first edition, organising the second one, full online and losing our signature hands-on workshops, represented a true challenge, but one we are very proud to say we overpassed.
How to register
Join SURGICON 2023
The only way to register to SURGICON 2023 is through this website, by creating a personal account!
After you click “Create an account” three easy steps will follow.
How do I know which participation pack is right for me?
When deciding upon a participation pack, the first thing you must consider is whether you will be able to attend the congress in a physical form and participate at workshops held in Bucharest. If the answer is yes, then you should choose one of the Physical packs. If you are unsure of your travelling possibilities, we recommend that you opt for an Online pack.
The second thing that is important to decide upon is if you want to be actively involved in the Scientific Competition. We highly encourage you to do so, as presenting at a congress is a crucial experience for a medical student. If you want this experience, you should register as an ACTIVE participant.
Switching your pack
Online pack to physical pack
If you wish to switch your participation to a physical one, you will have to access the extras section of your account, select switching your pack, upgrade and choose online to physical. Select the physical pack that you wish to switch to and pay the price difference between your online pack fee and the current fee (i.e early/regular/late fee) of your physical pack of choice.
Physical pack to online pack
If you are no longer able to come in person at the congress, you can choose to attend online by downgrading your physical pack to the corresponding online pack. (i.e A to a, B to b; Premium to b). You will receive the price difference between the two packs minus a handling fee of 15 €. (20€ in the regular fee period, 25€ in the late fee period respectively). In order to downgrade you will have to access the extras section of your account, select switching your pack and choose downgrade from physical to online.
After the registration period is closed, you will not be able to switch your pack to online*, nor be elligible for a refund.
To a different online pack/physical pack
Conversion between packs, whether they are physical or online, is possible only if the participant wishes to switch to a higher value pack. For example someone with pack A may switch to B or Premium, someone with pack B may switch ONLY to Premium and someone with a Premium pack will be unable to switch. The same logic applies to Online packs.
In order to upgrade your pack, go to the extras section of your account, select switching your pack, upgrade and choose online to physical. Select the pack that you wish to switch to and pay the price difference between your online pack fee and the current fee (i.e early/regular/late fee) of your physical pack of choice.
Active to passive
Before the abstract submission deadline
If you wish to switch your account to a Passive one, you can do so by accessing the Extras section of your account, selecting Switching your pack and choosing Active to Passive. After this step, you will have to pay an additional fee amounting to the price difference between the Active and Passive pack of your selected choice.
- Keep in mind that prices vary during the registration period, therefore, if you have paid the fee for an Active pack in the early registration period but you have decided upon switching in the regular registration period, the price difference will be higher.
After the abstract submission deadline
If you do not submit an abstract, your account will be converted to a Passive participant account. You have until the 8th of October (deadline of the late registration period) to pay the difference for the late fee Passive participation pack.
By not paying the price difference before the mentioned deadline you acknowledge the fact that your account will automatically become inactive and your fee is non-refundable.
If the abstract you submit is NOT accepted in the Scientific Competition, you can either attend the Congress as a Passive Participant or ask for a refund.
- become a Passive Participant – you will have to pay the price difference between the Active fee and the Passive participation pack fee, until the (deadline of the late registration period);
- this price difference will correspond to the period you have created your Active account, and it will amount to 5€ for online packs and 10€ for physical packs.
- ask for a full refund – contact us at this email address: treasurer@surgicon.ro.
If you neither pay for Passive participation, nor ask for a refund until the (deadline of the late registration period), your account becomes inactive and your fee is non-refundable.
Passive to active
You can update your account from Passive to Active by accessing the Extras section of your account, selecting Switching your pack and choosing Passive to Active, as long as you take the responsibility of submitting an abstract before the Submission Deadline. After the list of accepted abstracts is announced, if your abstract was not accepted, your account will remain Passive as it was initially. If your abstract is accepted, then you can receive the money difference between Active and Passive of your selected pack as a refund.
Certificate of Attendance
All packs include a digital copy of the certificate of attendance. In order to receive your certificate (digital and/or hardcopy, depending on your registrations prefererences) you will have to meet the following criteria:
ONSITE
ACTIVE
- must attend all of the booked workshops
- must attend the Scientific Competition in the Session to which they have been accepted (Posters, Oral Presentations, Debate Sessions)
- must attend two conferences of their choice
- if the chosen pack includes access to Live Surgeries, they must attend at least one live surgery/one live in a box case
PASSIVE
- must attend all of the booked workshops
- must attend two conferences of their choice
- must attend two Scientific Competition events (i.e. two Oral presentation sessions/one Oral presentation session and voting in the Poster Competition/ one Oral presentation session and one Debate Competition/ one Debate Competition session and voting in the Poster Competition)
- if the chosen pack includes access to Live Surgeries, they must attend at least one live surgery/one live in a box case
Your participation will be registered through our website for each online event in order to keep track of your attendance and verify if the Certificate of Attendance criteria were met.
We will register your participation only if you access the events through our official website.
However, in case you are not able to attend the events you wished live (due to timezone or schedule incoveniences) and you choose to watch the recording afterwards, your attendance will still be taken into consideration, but only until the event officially ends.
If you do not meet the participation criteria you will not receive the certificate of attendance. Certificates of attendance will become available for downloading on your account shortly after SURGICON ends and you will be able to access it and download it for a period of 6 months following the congress. The printed copies of the certificate of attendance will be handed during the last day of congress, at check-out. For participants who are unable to come to the check-out, we will store your printed copy for 6 months and you can contact us at registrations@surgicon.ro in order to take possession of it.
Digital Certificates of attendance bear the same legal validity as the printed versions.
ONLINE
ACTIVE
Conference enthusiast
- must attend the Scientific Competition in the Session to which they have been accepted (Posters, Oral Presentations, Debate Sessions)
- must attend four conferences of their choice
Surgery from home
- must attend the Scientific Competition in the Session to which they have been accepted (Posters, Oral Presentations, Debate Sessions)
- must attend two conferences of their choice
- must attend at least two live surgeries/one live in a box cases (i.e. two live surgeries/two live in a box cases /one live surgery and one live in a box case)
PASSIVE
Conference enthusiast
- must attend two Scientific Competition events (i.e. two Oral presentation sessions/one Oral presentation session and voting in the Poster Competition/ one Oral presentation session and one Debate Competition/ one Debate Competition session and voting in the Poster Competition)
- must attend four conferences of their choice
Surgery from home
- must attend two Scientific Competition events (i.e. two Oral presentation sessions/one Oral presentation session and voting in the Poster Competition/one Oral presentation session and one Debate Competition/ one Debate Competition session and voting in the Poster Competition)
- must attend two conferences of their choice
- must attend at least two live surgeries/one live in a box cases (i.e. two live surgeries/two live in a box cases /one live surgery and one live in a box case)
Your participation will be registered through our website for each online event in order to keep track of your attendance and verify if the Certificate of Attendance criteria were met.
We will register your participation only if you access the events through our official website.
However, in case you are not able to attend the events you wished live (due to timezone or schedule incoveniences) and you choose to watch the recording afterwards, your attendance will still be taken into consideration, but only until the event officially ends.
If you do not meet the participation criteria you will not receive the certificate of attendance. Certificates of attendance will become available for downloading on your account shortly after SURGICON ends and you will be able to access it and download it for a period of 6 months following the congress. The printed copies of the certificate of attendance will be handed during the last day of congress, at check-out. For participants who are unable to come to the check-out, we will store your printed copy for 6 months and you can contact us at registrations@surgicon.ro in order to take possession of it.
Digital Certificates of attendance bear the same legal validity as the printed versions.
Types of Participation
During these challenging times SURGICON has adapted and grown in order to offer an authentic experience without failing to follow safety measures. More options of participations are available to suit your individual preferences.
ACTIVE
ACTIVE
If you wish to engage in the Scientific Competition you must register as an active participant. Active participants can attend either online or in physical form.
Being an active participant means being a Presenting Author of a scientific paper (Oral or Poster presentation) or a participant in the Debate Session. There will be two debate sessions: one dedicated to online participants and one that will take place in a physical form, dedicated exclusively to physical active participants.
- Presenting Authors are required to submit an abstract through their account and, during the congress, they should attend the program of the Scientific Competition. Co-authors of a scientific paper may register as active participants only if they are Presenting authors of a different scientific paper. Otherwise, they can be Passive participants or non-attending.
- Participants in the Debate Session of the Scientific Competition should apply in teams of two. Each of the two participants of the team should create an account for themselves and register as Active participants. Both of them should be attending in the same form (physical/online).
Presenting Authors have the responsibility to send an abstract before the . For more information about the Scientific competition and abstract submission guidelines, check the Student Scientific Session section.
An Active participant has access to all of the conferences and activities included in the corresponding Passive participant pack. The accepted abstracts will be published in the Abstract Book of the congress.
This type of participation is suited for medical or biomedical students. Graduates cannot be active participants.
Types of active participants
ONSITE
- suited for those who are able to come to Bucharest for SURGICON 2021
- will be able to attend workshops in a physical form, go through check-in and receive a welcome bag
- access to online conferences, scientific events and live surgeries
- will be able to attend all other physical events that take place during the congress (Opening ceremony, Social events, etc)
Can I downgrade from a physical participation to an online one?
It is possible under certain circumtances and by paying a handling fee. We highly encourage you to ponder very well your availability when choosing a pack. For more details go here: switching your account.
ONLINE
- suited for those who due to epidemiological or personal reasons are not able to come to Bucharest for SURGICON 2022 but still wish to attend
- will NOT be able to attend workshops
- access to online conferences, scientific events and live surgeries
Can I switch from an online to a physical participation?
Yes, it is possible through your account. For more details go here: switching your account.
FAQ
Can I switch to a Passive account?
Before the abstract submission deadline
If you wish to switch your account to a Passive one, you can do so by accessing the Extras section of your account, selecting Switching your pack and choosing Active to Passive. After this step, you will have to pay an additional fee amounting to the price difference between the Active and Passive pack of your selected choice.
- Keep in mind that prices vary during the registration period, therefore, if you have paid the fee for an Active pack in the early registration period but you have decided upon switching in the regular registration period, the price difference will be higher.
After the abstract submission deadline
If you do not submit an abstract, your account will be converted to a Passive participant account. You have until the to pay the difference for the late fee Passive participation pack.
By not paying the price difference before the mentioned deadline you acknowledge the fact that your account will automatically become inactive and your fee is non-refundable.
What happens if my abstract is not accepted?
If the abstract you submit is NOT accepted in the Scientific Competition, you can either attend the Congress as a Passive Participant or ask for a refund.
Become a Passive Participant
You will have to pay the price difference between the Active fee and the Passive participation pack fee.
- This price difference will correspond to the period you have created your Active account, and it will amount to 5E for online packs and 10 E for physical packs.
Ask for a full refund
Contact us at this email address: treasurer@surgicon.ro
If you neither pay for Passive participation, nor ask for a refund until the 8th October 2022, your account becomes inactive and your fee is non-refundable.
PASSIVE
PASSIVE
Passive participants can attend all events organized during the Congress, but they cannot be a Presenting author or an Active participant in the Debate Session.
This type of participation is suited for medical or biomedical students, graduates, resident physicians, attending physicians, researchers of medical fields and representatives of the medical industry.
PhD students and graduates can register only as Passive participants.
Types of passive participants
ONSITE
- suited for those who are able to come to Bucharest for SURGICON 2023
- will be able to attend workshops in a physical form, go through check-in and receive a welcome bag
- access to online conferences, scientific events and live surgeries
- will be able to attend all other physical events that take place during the congress (Opening ceremony, Social events, etc)
Can I downgrade from a physical participation to an online one?
It is possible under certain circumtances and by paying a handling fee. We highly encourage you to ponder very well your availability when choosing a pack. For more details go here: switching your account.
ONLINE
- suited for those who due to epidemiological or personal reasons are not able to come to Bucharest for SURGICON 2023 but still wish to attend
- will NOT be able to attend workshops
- access to online conferences, scientific events and live surgeries
Can I switch from an online to a physical participation?
FAQ
If I changed my mind, can I become an Active participant?
You can update your account from Passive to Active by accessing the Extras section of your account, selecting Switching your pack and choosing Passive to Active, as long as you take the responsibility of submitting an abstract before the Submission Deadline. After the list of accepted abstract is announced, if your abstract was not accepted, your account will remain Passive as it was initially. If your abstract is accepted, then you can receive the money difference between Active and Passive of your selected pack as a refund.
